Getting Set Up

Conducting a Job Redesign project in your organisation will involve multiple milestones and many different stakeholders. As a first step, we recommend setting up a Project Team, comprising of members from various departments, to support your organisation through the project.

Who should be in the Project Team?

We recommend having the following roles and people in your Project Team – they should ideally meet on a bi-weekly basis for the initial phase of the project. These meetings may subsequently be reduced to monthly meetings once changes have been well adopted.

The following describes the different roles we would recommend when building your project team. You should ideally look to have representation from various departments across your organisation.

	Project Sponsor	Project Manager	Project Team Member
Number of role holders	Multiple	One	Multiple
Responsibilities of the role	Help with roadblocks and build buy-in from other senior leaders Point of contact for key decision-making Provide direction and advise on overall role feasibility, implementation and impact on elders’ care	Build and monitor delivery against an end-to-end project plan Facilitate coordination between departments Point of contact for staff on project questions and queries	Support project delivery, stakeholder management & communication Provide input on role feasibility and influence implementation Directly influence the implementation on-the-ground
Who to consider for the role	Senior Nursing Leader (e.g. Chief Nurse, Deputy Director of Nursing, Assistant Director of Nursing) Executive Director Head of the Service	Head of Human Resources Head of Training Division Cluster Manager of Senior Care Centres	Manager of the Care Team (e.g. Centre Manager, Care Manager, Nurse Manager, Care Executive) Nurse Educator

QUICK TIP:

Once the Project Team has been set up, it is important to involve and engage other key stakeholders early on, such as the Heads of Departments and supervisors. Introduce the project and its purpose, and highlight key activities where their involvement and support may be required.
Consider scheduling regular check-ins with the senior leaders, such as the CEO, HR Director, Chief Nurse / Director of Nursing, to update them on the progress and make key decisions about implementation.